Calculators
Wedding Bar Calculator — Beer and Wine Only
Many receptions skip spirits entirely. This preset defaults to beer and wine only — 60% beer, 40% wine — not a full bar with spirits on the side.
The worked example is 100 guests over four hours. Use the controls below if you add a toast or switch bar style.
Estimates only. Non-drinking guests still appear in ice and cup counts.
100 guests · 4 hours · Beer and wine only · 75 drinking · 25 not drinking
| Category | Needed | Buy |
|---|---|---|
| Beer | 225 drinks | 10 cases |
| Wine | 150 drinks | 30 × 750 ml |
Assumptions
- Drinking share: 75% of headcount (75 drinking guests)
- Duration: 4 hours → 5 drinks per drinking guest
- Bar split: 60% beer, 40% wine, 0% spirits
- Pour sizes: 5 oz wine, 1.5 oz spirits, 4 oz sparkling
- Ice: 1.5 lb per guest (60% chilling, 40% serving)
- Mixers: 2 L per 750 ml spirits bottle
Supplies checklist
- Ice — 8 bags (20 lb each)
- Cups — 200 (2 per guest)
- Napkins — 300 (3 per guest)
- Garnish (citrus, olives, cherries)
- Serving utensils and bar tools
- Coolers and ice tubs
Estimates only. Adjust the per-guest rates for your crowd.
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